Ottawa House By-The Sea Museum

Museum Manager Position Description

Museum Manager PSHS March 2023

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Job Summary
The Museum Manager is responsible for the day-to-day operations of the Ottawa House-By-The Sea including the primary site and any and all external exhibit sites.

Responsibilities and Duties

Human Resources

• Responsible for staff hiring in accordance with established Board Policies. Responsible for staff orientation, supervision and performance management including corrective action where warranted.
• Responsible for completing grant applications and advertisements for summer staff and submitting end of term reports.
• Typically supervises part-time staff, summer staff, volunteers and occasionally oversees contractors. Schedules work of staff and volunteers.
• Ensures training for all staff specific museum duties, safety and security procedures, record keeping, and monetary transactions.
• Provides administrative oversight and support to the archive program staff and volunteers, including ensuring activities follow the guide of the Council of Nova Scotia Archives.
• Documents staff working hours and completes appropriate reports for payroll purposes.
• Documents volunteer hours for internal and external reporting.
• Responsible for ensuring a safe, secure, and harassment-free workplace.
• Strive for the enhancement of equity, diversity, and inclusion in exhibits, publications, programs, and collections.

General Business Functions

• Responsible for effective communications with staff, volunteers, suppliers, committees, and Board of Directors, including general progress on activities, situations requiring urgent attention, policy or procedure changes.
• Establishes and maintains community partnerships.
• Ensures appropriate means of tracking visitor statistics (e.g. guest sign-in, ticket sales, observation).
• Responsible for acquiring and maintaining inventory of museum supplies, items for Emporium sales, and functions.
• Organizes preparation for all programs and events, assigning/recruiting staff and volunteers as necessary, and arranging for supplies, decorations, cooking, etc.
• Responsible for monetary transactions, bank deposits, donation receipts, maintaining financial records for event fees, sales, donations and memberships, reporting revenues and expenses to the Treasurer.
• Establish and monitor detailed close-up and security procedures.
• In concert with Marketing Committee, promotes museum activities including preparing public announcements, posters, radio, newspaper, Facebook, and other advertisements of events.
• Assists the Board in fundraising efforts by identifying potential sources of revenue such as funding grants, sponsorships, etc.
• Compiles final end-of-season activity reports.
• Oversees beginning and end-of-season preparation in concert with custodian, including building security and notifications to vendors.
• Submits a written report to each meeting of the Board of Directors outlining activities since the last meeting.

Knowledge, Skills, and Abilities

• The position requires a strong sense of/understanding of the local context and their importance to both program planning and the ability to answer questions from visitors.
• The Museum Manager must be comfortable working independently and be able to build and maintain relationships with staff, volunteers, and external organizations.
• This position also requires strong computer literacy in MS office programs and social media and an ability to learn specialized data programs. Exceptional ability to communicate orally and in writing is required to maintain accurate records and to communicate effectively with internal personal and the external public, government, and funding agencies.
• This position also requires diplomacy, agility, flexibility, and excellent interpersonal and intercultural skills.

Working Conditions

• Required to have (or obtain) first aid, food handling and WHMIS training.
• Access to reliable transportation.
• Season is typically from early May to Thanksgiving weekend but may vary. Work term typically begins three to four weeks before opening and continues two to three weeks after closing.
• Flexibility of work hours is impacted by requirement for weekend and holiday staffing.

Accountability
The position is accountable to the Parrsborough Shore Historical Society through the Board of Directors and reports to the President or delegate.

Applications
Applications for this position will be accepted until March 20th, 2023. Resume and cover letter, in PDF format, can be forwarded to ottawa.house@ns.sympatico.ca. Parrsborough Shore Historical Society appreciates all submissions, however only those applicants selected for interviews will be contacted.